Everything your procurement team needs, on file.
General liability, COI on request, W-9 ready, additional-insured endorsements by request. The paperwork that has to exist before we mow your first property exists, and it's easy to verify.
General liability, kept current, easy to verify
Every commercial property manager has the same first question. Here's the answer up front.
Commercial general liability
Carried, current, verifiable
We carry commercial general liability insurance through a Kentucky-licensed carrier. Policy details and coverage limits are listed on the certificate of insurance, which we send within 24 hours of any request.
COI on request
24-hour turnaround
Certificate of insurance delivered as a PDF within 24 hours of request, addressed to whoever your contract requires (property manager firm, building owner LLC, managing agent, all of the above).
Additional insured endorsements
Available by request
If your contract requires the property owner or management firm named as additional insured, we add the endorsement at no charge. Standard for portfolio work and we handle it during onboarding.
Workers' coverage
In-house crews only
We don't subcontract mowing or maintenance work. Crews are 4M employees, covered under our employment structure. No 1099 day labor showing up on your property without paperwork.
W-9, EIN, LLC formation, all current
Standard procurement paperwork. None of it is exotic, all of it we have on file ready to send.
- 4M Lawn Care LLCKentucky LLC, active
- Federal EINIssued, current
- W-9 on fileSent on request, same day
- Business addressIndependence, KY
- OwnerDerek Mills, Founder & Owner
- Service areaNorthern Kentucky & Greater Cincinnati
Standards that go beyond what's on the COI
Insurance covers the worst case. These standards reduce the chance the worst case ever happens.
Crew safety protocol
PPE required on every visit: hearing protection, eye protection, sturdy footwear. Heat protocol in summer. No solo crews on commercial sites.
Equipment maintenance log
Commercial-grade equipment only (Exmark, Scag). Blade rotation, mower service, and trimmer maintenance logged. No equipment runs past its service interval.
Property protection
Trimmer-bark damage prevention via mulch rings. Walk-the-property pre-mow scan for hazards (debris, irrigation issues, tenant items). Damage immediately reported and remediated.
Email the request, get it back the same day
Send the request to derek@4mlawncare.com with the certificate holder name and address, any additional-insured endorsement language your contract requires, and we'll have the COI, W-9, and any other documentation back to you within 24 hours.
Ready to talk through your portfolio?
Send the property list, we'll handle the paperwork and the walk in the same week.